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How I Manage My Blog & Design Work Using Notion

Organizing your work life could be very troublesome particularly whenever you work for yourself. It’s your duty to assign your self duties, handle tasks, and what not.

This turns into fairly hectic and typically overwhelming.

Should you’re operating a web-based enterprise, likelihood is that you simply use multiple tools to manage your work life.

However, what if you are able to do virtually every thing using one device?

In this article, I’ll speak about a strong software referred to as Notion.

But, earlier than that, let me share a narrative with you:

My Lengthy History With To-Do Apps

I am a sucker for To-Do apps.

In my five years of blogging, I’ve come throughout a whole lot of to-do listing apps and doubtless used over 50 of them.

A few of the notable apps I’ve used through the years are:

  1. Asana
  2. Tick Tick
  3. Todoist
  4. Microsoft Tasks
  5. Wunderlist
  6. Google Duties
  7. ClickApps

Here’s my drawback with to-do record apps:

They aren’t good for administration.

Yes, you’ll be able to add tasks to arrange your work.

But, nonetheless there’s one BIG drawback:

You must change between totally different tools.

Let’s say you’re working on a weblog publish.

You added a activity for writing a publish on your to-do listing app. Now, to work on the submit, you’ll have to fireside up Google Docs (or any editor you employ) to put in writing your publish.

Suppose you’ve got a spreadsheet the place you do keyword analysis and add the key phrases you need to embrace within the article.

For that, you’ll have to fireside up Google Sheets and search for those key phrases.

This goes on and on and also you’ll end up with over 5 totally different tabs to finish one process.

One might say that these problems might be fastened by some undertaking administration tools that provide most of those options.

Here’s the thing:

No challenge/process administration software is flexible enough to work the best way YOU need.

And, that’s where Notion is available in.

Introducing Notion

Notion is a workspace for managing your notes and duties. It initially began as note-taking app rivaling Evernote.

But now, Notion is past just a note-taking app.

It’s an entire software to manage and manage your life.

So Ahfaz, how is Notion totally different from these process administration tools?

In Notion, you possibly can create pages where you’ll be able to add something. Actually anything!

Notion allows you to add tables, tasks, calendar, pictures, movies, textual content, board, gallery, attachments, and extra to your pages. You possibly can even embed YouTube videos, tweets, Google Maps, and so forth.

What makes Notion even higher is that you would be able to create baby pages and make a hierarchy by linking pages inside each other.

I hope you’re getting a way of how powerful Notion actually is. If not, let me share my Notion setup with you.

My Notion Setup

When I first discovered Notion, I tried establishing a workspace for myself. However, it was so overwhelming that I just give up.

It wasn’t till lately that I considered giving it a shot again and determined to create a workspace. And, boy it was fantastic.

I ended up with a workspace that works EXACTLY how I needed. It boosted my productivity and now I’m capable of accomplish extra with out pondering about what to do.

As I mentioned above, in Notion, you’ll be able to create pages and add whatever content you need to on these pages.

So, listed here are the pages I created for my workspace.

1. Residence Display

That is what my house display web page seems to be like:

From this web page, I can entry all my pages easily. I have categorized my pages beneath Inbox, Admin, Create, and Miscellaneous.

I’ve stored this page and all my other pages very minimal to keep away from distractions.

If you would like, you possibly can add a cover to your page by choosing any picture or importing your personal. That is how a web page appears with a canopy:

Notion Page With Cover

Notion provides you the option to choose the emoji on your pages. I discovered the emojis to be a bit distracting and therefore uploaded black icons which pair nicely with the whole minimal page setup.

Let’s take a look at each of the four classes and see what pages I have inside them.

2. Inbox

The inbox section offers with managing and organizing my duties. This manner, I can shortly entry my to-do record and schedule duties.

Week Page:

The first page in my inbox is Week:

Weekly Tasks - Ahfaz's Notion Workspace

On this page, I arrange my duties weekly. As an alternative of dumping all my duties in my weekly planner, I use another page for managing duties.

Duties Web page:

That is the duties web page:

Tasks List - Ahfaz's Notion Workspace

I add all my duties on this page and categorize them together with giving my tasks priorities. Also, I monitor the status of these duties.

You’ll additionally notice that I have one quote on the prime. I’ve included this on virtually all my pages for some motivation.

The rationale I am using two separate pages for managing tasks is that having one single web page where I dump all my tasks would get overwhelming.

That’s one of many issues I had with using a to-do listing app.

With this strategy, I can simply move tasks to the weekly page when I’m ready to assign a day to them.

Let’s move over to the Admin section.

three. Admin

The admin part includes of the management aspect of my business. I have three pages specifically Tasks, Objectives, and Funds.

Let’s take a look at every certainly one of them.

Tasks Page:

The tasks web page merely incorporates the tasks I’m working on. I’ve divided the web page into two elements: Lively Tasks and Shoppers.

Projects Page - Notion Setup Ahfaz

Let’s take a look at one of the lively tasks.

So, this is my personal weblog venture web page:

Personal Blog Page - Notion Setup

Identical to other pages, I have an icon which in this case is my weblog emblem and a quote.

Next up is my mission assertion for my private brand along with my most essential enterprise objectives.

I comply with this strategy for my other challenge pages too.

Additional, on this web page, I have three sections, one for managing the brand points resembling model emails, shade palette, and model belongings.

Ahfaz Blog Page - Notion Setup

For example, right here’s my Shade Palette and Typography page for my private brand:

Color & Typography Page - Notion Setup

At present, it doesn’t have much but I’m working on creating complete model tips on this page.

The second part named ‘Create’ is for the precise work. I have a private weblog calendar here and a social media page.

In my blog calendar, I plan and schedule all my posts.

Personal Blog Page Content Ideas - Notion Setup

I have a kanban board for including weblog ideas and a table for scheduling my posts.

Content Calendar Page - Notion Setup

This is what I love about Notion. The pliability that allows you to create pages EXACTLY the best way you want.

The second page within the Create section is Social Media. This page wants extra work but that is the way it appears presently:

Social Media Page - Notion Setup

I have pages for each platform. Let’s check out my Instagram page:

Instagram Page - Notion Setup

I have Objectives section the place I have listed my three essential objectives for my Instagram page.

And, there’s a Assets part the place I have listed the scheduling device I use and an Instagram hashtags doc that I can check with each time I’m scheduling content.

Under this is my content calendar:

Instagram Page Content Schedule - Notion Setup

I plan all my posts and tales with this calendar.

Let’s transfer to the Admin part.

On this section, I manage all my posts and pages. I add the titles along with its class, publish date and CTA of that web page/submit.

Posts Page - Notion Setup

That’s all for the tasks page.

Let’s transfer additional.

Objectives Web page:

My Objectives web page could be very easy and it accommodates my prime 5 objectives for the yr and how I’m going to realize them.

Finances Web page:

I’m still figuring out how one can construction my funds page. At present, I only have a table that incorporates my revenue objective and my precise revenue.

Finances Page - Notion Setup


I’ll be updating this web page each time I make modifications to my Notion Workspace. You possibly can bookmark this web page whenever you need help with Notion.

four. Miscellaneous

Last up is the Misc. page where I add stuff that isn’t essential or associated to my work.

As you’ll be able to see, I have a bookmarks web page, films to observe web page, and a quotes page.

Misc. Section - Notion Setup

So, that’s my Notion workspace. Pretty neat, huh?

I assume now you understand how powerful Notion is. But, it raises an necessary question:

Is Notion Better Than Different Activity Management Apps?

For me, the answer is sure.

However, it really depends upon the way you handle your work.

Should you’re somebody who uses so many various tools, then Notion is made for you.

I was somebody who used Trello, Tick Tick, Evernote, and Google Sheets for managing my work. It was an excessive amount of forwards and backwards work and it hindered my productiveness.

With Notion, I eliminated a lot of the tools and may manage the whole lot in a single place. Yes, I nonetheless use Google Sheets for knowledge in depth work.

But, the purpose right here is that Notion really helped me convey all my work beneath one roof in order that I spend extra time engaged on the essential stuff somewhat than managing and organizing my work.

One more reason I love Notion is that I can create totally different calendars and to-do lists for various tasks permitting me to keep all my work separate.

In a nutshell, Notion not only did substitute activity administration apps for me, however it also replaced so many different tools I was using to manage my work.

Notion Pricing

You could be considering:

A device like Notion can’t be free at all.

Nicely, you’re mistaken!

Notion is totally free with all its features for as much as a 1000 blocks.

A block is a single piece of content material you add to a web page. For instance – a to-do merchandise, a picture, textual content, heading, and so on.

Although Notion claims 1000 blocks are greater than sufficient, they might shortly be used if you wish to create a fully-fledged workspace.

I have already exceeded my 1000 block storage.

So, how much does Notion value if you want to use more than 1000 blocks?

Notion could be very reasonably priced and prices solely $4 per 30 days which offers you unlimited block storage.

And, I’ve acquired an thrilling supply for you!

Sign Up For Free & Get $10 Credit In Notion

Enroll from the button under and you’ll get a free $10 credit in your account that you need to use to upgrade to the paid plan with out spending a dime.

Wrapping It Up

Notion could be very powerful and also you may get overwhelmed by the number of options it has.

I had to lookup at so many workspaces and pages to determine my ultimate setup. Yow will discover some nice templates on this website and create your personal Notion setup simply.

Should you need any extra assist or have questions on the best way to use Notion, be happy to comment down under. I’d be hanging out for some time to answer your comments.

Sign Up For Free & Get $10 Credit In Notion

Enroll from the button under and also you’ll get a free $10 credit score in your account that you need to use to improve to the paid plan with out spending a dime.